About Outdoor Seating Spaces
Outdoor seating spaces are a popular venue option for event hosts and planners due to the natural beauty of the outdoors and neutralized lighting; they come in all shapes and sizes — from smaller patios to sprawling gardens or parks. These types of spaces typically feature comfortable furniture, such as sofas, armchairs, benches, hammocks, and picnic tables, depending on the size of the venue. Event planners can make outdoor seating spaces a special spot for people to come together by using creative ideas and careful planning. These can include accessories like string lights, outdoor heaters or fire pits, patio umbrellas for shade on sunny days, potted plants for color, and even live music for an extra-special touch.
Events held at outdoor seating spaces offer something that indoor venues cannot — an awe-inspiring connection with nature. Whether it’s a garden party overlooking blooming flowers and lush greenery, a rooftop terrace with breathtaking views or a beachside gathering with sand between your toes, outdoor areas offer ample opportunities to create unique experiences that guests won’t soon forget. Regardless of the size or type of event, both hosts and attendees will enjoy the open-air setup and the opportunity to move around freely while enjoying tasty food and beverages.
The Best Events for Outdoor Seating Spaces
- Open-Air Dance Party
Outdoor seating spaces provide a great atmosphere for hosting a dance party; this type of event works especially well in areas with warm climates so people can enjoy dancing outside without worrying about it being too uncomfortable. To create the perfect setting, a dance floor can be set up and lit with disco lights or lasers while DJs are hired to play popular music. To make it even more memorable, live dancers and performers can be hired to entertain guests throughout the night.
- Brunch Picnic
Brunch picnics are ideal for outdoor seating areas when hosting smaller events such as baby showers and family gatherings. This kind if event requires minimal decorations and set up; all that’s needed are some tables and chairs for people to sit on, and delicious food like sandwiches, salads, pastries, or finger foods. A few potted plants can be scattered around the area to add the ambiance or some decorative lights hung up in trees or along pathways, You may also organize activities such as playing board games or doing yoga together to make it more enjoyable for everyone involved.
- Outdoor Movie Night
Outdoor movie nights are easy to organize and provide a great way for friends and family to spend some time together. To organize such an event, you will need to prepare a screen, projector, speakers, and some comfy chairs or blankets for people to sit on. Guests can come early to socialize and have a meal before the screening, or they can bring snacks like popcorn and candy for a more traditional movie theater experience. To make it even more unique, an outdoor movie night can feature interactive activities like trivia between films, as well as giveaways for guests who answer questions correctly.
- Live Music Concert
Live music concerts are a great way to make outdoor seating areas come alive and create an atmosphere of joy and celebration. Bands or solo musicians can be hired to entertain the crowd with their favorite tunes, and outdoor seating areas can be decorated with paper lanterns, fairy lights, and flowers to add to the ambiance while food trucks can provide guests with delicious food and beverages throughout the night. This type of event can even be turned into a fundraising function since it allows guests to donate directly to the performers and the cause being supported.
What to Look For in Outdoor Seating Spaces
- Size & Capacity
You need to make sure that the area that you will choose as a venue is large enough to accommodate your group comfortably and safely. Consider how many tables and chairs will be needed, as well as other furniture or equipment to accommodate guests during the event and look at whether additional space can be accessed if more guests arrive than expected.
Ensure that all guests can easily access the seating areas within the outdoor space, including those with physical disabilities or special needs. Check if any ramps or lifts are available in the location to promote accessibility; this way, all attendees feel comfortable throughout the event, even those with special needs.
- Natural Elements
Consider what kind of natural elements the outdoor seating area has; this may include structures such as pergolas, umbrellas for shade and fans for cooling. In addition, you should make sure that the outdoor seating area looks inviting with adequate lighting, attractive landscaping, and comfortable seating arrangements that fit your desired aesthetic for the event.
Outdoor spaces often have their own unique atmosphere which can add something special to an event; this can range from gardens with lush greenery, scenic beach views, or even urban backstreets surrounded by graffiti artwork. Therefore, hosts should take into consideration what kind of atmosphere would best suit their particular event and pick an appropriate space accordingly.
How to Make Outdoor Seating Events Better
- Make Sure Seating Is Placed Strategically
When preparing the venue, place chairs in strategic spots throughout the space and make sure there is ample room to move around without feeling cramped or overcrowded. Also, arrange lounge spaces near walkways so guests have easy access to them during conversations or activities such as games or dancing. You should also position tables away from potential traffic routes to avoid any hazards associated with people walking around at nighttime events.
- Provide A Shaded Area
If possible, create a shaded area so that guests don’t have to sit out in direct sunlight during the event, especially if you are planning to hold it during the day. This can be accomplished through strategically placing umbrellas or large tents, or by utilizing trees already on-site. Providing relief from the sun can ensure that your guests are comfortable throughout their stay and may even encourage them to linger longer and enjoy your outdoor gathering even more.
- Utilize Nature's Ambiance
You should incorporate natural elements such as plants and flowers into your event setup whenever possible. For instance, placing a few potted plants around the perimeter of your seating area can instantly create an atmosphere while adding a pop of color. You could also hang strings of paper lanterns in trees or from poles throughout different parts of the venue for extra light and decorative flair.
- Incorporate Technology
Incorporate technology into your event by bringing out special audio equipment or speakers to broadcast audio outside during your event’s activities. Additionally, consider renting out fire pits or portable heating systems if there will be colder temperatures during the night hours portion of your event outdoors.
- Consider Entertainment Options
To really liven up your outdoor event, provide some form of entertainment such as music, games, or even movie screenings under the stars. Depending on your budget, you could hire live musical acts like a string quartet or jazz band, set up some lawn games like cornhole or bocce ball, and even invest in some projector equipment if you want to add a movie night element.