The Complete Large Meeting Space Rental Guide
Great meetings don't just happen. A meeting can inspire your team, help communicate your company vision, teach new skills, or bring in new business. But first, you need to find somewhere to hold it.
That's where Giggster comes in. We can help you find incredible meeting rooms, conference rooms, and coworking spaces so you can get out of your normal routine and create something exciting. Browse our app for the best meeting space listings and find the perfect location to inspire fresh ideas.
All this selection for your next meeting doesn't have to break the bank, either. Use the app and find large meeting spaces that are budget-friendly—ideal for large corporations or startups.
Why Choose Giggster for a Large Meeting?
Giggster curates the very best fully equipped meeting rooms, conference rooms, and professional meeting spaces so that you can conduct business meetings just about anywhere. Our app makes meeting room booking easy, so you can find the right meeting space for almost any occasion.
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Looking for a classic office environment with high-speed Internet, audiovisual equipment, and a room layout you're used to? Giggster can help you find offices that may be the ideal location for hosting meetings in person.
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For something a little more creative, consider renting a warehouse or other industrial space. These are perfect venues for big meetings, talks, and conferences, and unlike smaller rooms, you'll have total freedom in how you set up and host your next meetings or training sessions.
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For unrivaled amenities, consider a coworking space. Operating as virtual offices, these locations make great meeting rooms, often with all the equipment you need.
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For something a little more unconventional, you could rent an entire house. Houses make great day offices or locations for corporate retreats, so you can find a place with the right room size and flexible terms to use for a presentation, sales conference, or welcoming clients to a more homelike atmosphere.
Plan an Amazing Large Meeting Starting at Just $20 USD/hour
Exceptional Variety & Quality: Giggster curates meeting rooms of every description to make things easier for event planners. With 10000 locations to choose from, you can easily find the perfect space to connect with your team, hold a presentation, and provide a professional and productive experience for any group.
Hassle-Free Booking: The Giggster app makes it easier than ever to find off-site meeting rooms to hold unforgettable business meetings. You can search by amenities, location, and price, and communicate directly with hosts. Rates start at just $20 USD/hour, too, so renting meeting rooms through Giggster can be surprisingly affordable.
24-Hour Free Cancellation Policy: Stay flexible with our free cancellation policy. You can cancel your meeting room rental at no charge within the first 24 hours of making it, provided there are more than 48 hours before your event is due to start.
Platform Protections: Get additional peace of mind with our optional platform protections. We can protect you against cancellation or accidental damage, so you can rent a fully equipped meeting room or coworking space like Diverse Character Multi Use Studio and not worry about unforeseen events.
The Best Type of Venue for Your Large Meeting
Take advantage of the variety of meeting spaces on offer on the Giggster app. Think outside the office and look into meeting rooms with a flexible room layout, helpful amenities, and plenty of space for your conferences and other events.
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Warehouses and Industrial Spaces – All the Space. Former industrial spaces can make fantastic day offices, and are perfect for large events. With a flexible layout, they can accommodate dozens or even hundreds of guests, giving you room to spread out at your business meetings and create something wonderful for your attendees.
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Private Homes – Comfortable and Beautiful. For something a little cozier, don't overlook a private home. Instead of the sometimes bland conference rooms of hotels, private homes give you all the services you need, including Wi-Fi, climate control, and food and coffee areas, and can help your team feel more relaxed to bounce ideas off one another.
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Studio Spaces – Everything You Need. Studios can make perfect meeting rooms, with plenty of space, an open layout, and often a range of sound and audiovisual equipment that you can access, which makes them phenomenal for a presentation.
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Lofts – Creativity and Minimalism. Nothing inspires creative thinking like a great view. A downtown loft can be a great place to find new ideas and welcome guests to a beautiful environment.
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Outdoor Spaces – Perfect for Blue Sky Thinking. Outdoor venues can be amazing places for fresh ideas. Rooftop patios, gardens, or even ranches can help you and your team think outside the box and enjoy a fantastic event.
Top Features to Look For in a Large Meeting Venue
Once you start looking on the Giggster app, you'll find all kinds of amazing meeting rooms. But before you make your meeting room booking, think carefully about the features your event requires, and make sure you find a site with the services to match your vision.
Where is your meeting room located? Before you fall in love with a meeting room or co-working space, make sure it's at a site that your guests and attendees can get to. Look for public transportation links or parking, and consider providing transportation.
What AV and tech infrastructure is available? Different meetings require different equipment. If you need lighting, a projector screen, high-speed Wi-Fi, or a sound system, look for venues that have these things. You can also contact the host before you book to see what kind of technology you can expect to find.
Look for the right amenities. It's not just the equipment for your meeting that you need to think about. You also need to consider restrooms, furniture, and, if you plan on providing food, access to catering options or food preparation facilities at your chosen location.
How to Plan a Large Meeting
It can take real effort to set up a great meeting. Giggster makes it easier than ever to find conference rooms and meeting rooms that fit your needs, but don't overlook these other aspects of throwing a great event.
Make the Attendee List – The people you bring to a meeting do a lot to determine the tone and direction it takes. Don't bring more people than you need to, but make sure you include everyone who needs to be there. Also, consider what each attendee may bring to the table to keep your meetings as productive as possible.
Choose a Meeting Space and Match the Theme – Holding a workshop for your team is different from presenting a new offering to your clients for hosting sales conferences. Choose a venue that suits the atmosphere you're trying to create for greater impact.
Decide on Provisions – Is this going to be a quick meeting of an hour or two, or more of a daylong event? If it's the latter, you may need to provide food and drink, which brings a whole new level of complexity to your meeting plans. Look for catering options so that you can keep people happy and motivated.
Set Clear Objectives. What do you want this meeting to achieve? Are you trying to streamline processes, motivate staff, or attract new business? Each of these goals will require something different from you, so make sure you have a clear vision of what you want to achieve and build your meeting from there.
Meeting Expenses to Plan For
No matter what kind of meeting you have in mind, it's always a good idea to bring it in on budget. Giggster can help you save on beautiful meeting rooms, with rates starting at just $20 USD/hour. But don't overlook these other expenses that go into hosting a great meeting.
What is included?
Do the meeting rooms you are interested in include sound equipment, lighting, projection screens, and everything else you need? If they do, you'll save a lot of money on rentals or the hassle of bringing your equipment. For that reason, it's sometimes better to pay a little bit more for conference rooms that are better equipped.
Do you need welcome banners and printed materials?
If you're welcoming clients or potential customers, you want to make a big impression. But banners, handouts, and other display equipment can get expensive. Plan ahead and think carefully about what you need to keep costs down.
Will you have guest speakers?
The right guest speaker can impart useful knowledge or really fire up a meeting, but good speakers don't come cheap. Budget for any professional guests you plan to contract with.
Plan Your Large Meeting with Giggster
Planning a big meeting isn't easy, but thanks to Giggster, it's easier than it has ever been before. Check out the amazing meeting rooms available to book on the Giggster app and start planning a gathering you'll never forget.
