Find Meeting spaces for rent in Vancouver, Canada

Search and book thousands of unique Meeting spaces to rent for your meeting in Vancouver, Canada.
  • 1M +
    Users on platform
  • 244
    Locations in Vancouver, Canada
  • 4.8/5
    Rating on Reviews.io
  • $179 /hr /hr
    Average cost

Top Meeting spaces in Vancouver, Canada

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Frequently Asked Questions about Meeting spaces

Have a question about Meeting in Vancouver, Canada?
  • How much does it cost to rent a meeting space in Vancouver?
    Depending on how fancy the venue is, its size, and its location, renting a meeting space in Vancouver can cost anywhere between $50 and $300 per hour. Be ready to pay a little more for those upscale downtown spots or places near the waterfront. If you want to get the best deals, book ahead of time, which will give you a better chance to negotiate prices.
  • What square footage do I need for meeting spaces in Vancouver?
    The amount of space you need for a meeting venue in Vancouver can change at any time. A good rule of thumb is to give each person about 15 to 20 square feet. Think of this as personal space with some extra room. Check the venue capacity and consider what activities you plan to have.
  • What amenities are typically included in meeting spaces in Vancouver?
    The majority of meeting spaces in Vancouver have Wi-Fi, AV equipment, whiteboards, and comfortable chairs. There is tech support at many venues to make sure your meeting goes smoothly, and some even offer catering. Before you go, don't forget to let them know about any special needs you may have.
  • Which neighborhoods in Vancouver are best for hosting meetings?
    Vancouver’s bustling areas make great meeting locations. Many choose downtown because it is in the middle of everything and is easy to get to by public transportation. Gastown and Yaletown also have a lot of cool meeting spaces that are close to restaurants and coffee shops for those much-needed coffee breaks. If you'd rather meet in a more relaxed setting, Mount Pleasant or Kitsilano are great choices.
  • Is furniture/decorating/cleaning/etc. typically included when you rent a meeting space in Vancouver?
    Talk to the venue manager or owner to know what’s included in your rental fee, but most places offer basic furniture like tables and chairs and free WiFi. If you host the meeting in a restaurant, they might offer catering or food services for an additional fee. Don’t hesitate to discuss with the host before you book if you have specific needs or want a more upscale feel. And don't worry—after your event is over, they have staff to clean the room.
  • Do I need my own production or event insurance in Vancouver?
    Yes. All renters are required to carry Comprehensive Liability and Property Damage insurance with liability coverage of no less than $1,000,000.
  • What protection plans are available for bookings in Vancouver on Giggster?
    Giggster offers Damage Protection coverage that you can add to a booking at checkout. Learn more about Giggster's Damage Protection coverage.
  • What types of locations can I book in Vancouver?
    You can choose from 42 types! Just search for locations in Vancouver at giggster.com, then click 'Filters' to look for something specific.
  • How many Meeting spaces are available in Vancouver?
    Right now, there are 244 Meeting spaces available in Vancouver.
  • What payment methods does Giggster accept for Vancouver bookings?
    You can pay for your booking with a credit card, or with ACH or wire transfer for bookings over $4k.
  • What is the cancellation policy for Vancouver guests on Giggster?
    Refund options vary, based on when the booking is canceled. Learn more about Giggster's cancellation and refund policy.
  • What are the cleaning and safety policies for Vancouver locations on Giggster?
    Now more than ever, your health and safety is our number one priority. We've outlined specific health and safety requirements for both hosts and guests. Learn more about Giggster's COVID-19 Health & Safety Measures.
  • What locations available near Vancouver?
    You'll find up to 42 different types of locations in Vancouver. Just start a search at giggster.com and narrow things down with the 'Filter' option.
  • Is there an extra cost to add more attendees to my Vancouver booking?
    Yes. Pricing tiers are based on group size. For example, if you booked a space for a group of 1-5 for $30/hr, the price per person is $6/hr. Each additional person would increase the rate by $6/hr.
  • How much are average location rentals in Vancouver?
    Rental rates vary with the type and features of the location, but the average rate in Vancouver is $179 per hour.
  • Why should I choose Giggster over other platforms offering rentals in Vancouver?
    Giggster's got your back — and we know our stuff. Our Customer Support team is knowledgeable and accessible, we offer white glove Select service to help you find the perfect location, and we're experts on the unique needs of production teams.
  • What is the price range for Meeting spaces in Vancouver, BC?
    Booking prices vary with the property type, features, and rental length, but generally a 1-hour booking will be in the range of $20 to $2,000.
  • Which Meeting spaces are most popular in Vancouver, BC in 2024?
  • How do I book a Vancouver location on Giggster?
    When you find the right venue, you can connect with the host to get additional info and work out the details. Once everything is all set, you can book and pay for the location in a couple of clicks. Learn more about booking locations.

Reviews for Meeting spaces in Vancouver, Canada

Amy O.
5
Booking with Mitchell was so seamless and easy! He was so quick to help answer any questions and the space itself was functional and fit our needs perfectly.
Emily R.
5
We had the best experience! From the initial communication to amenities of the space (and kindness of the staff!) I cannot recommend this meeting room and team enough. Traveling internationally to meet in a space we'd never been to was a little nervewracking, but Khadija and their team made this a seamless process. We will be back in 2024!
Jeffrey E.
5
Beautiful loft. Great seating area to hold meetings.
Michelle M.
5
Carlos was fantastic to work with. It was amazing to walk into a place all set up with chairs, tables, projector all set as requested.The place is as it looks, beautiful and spacious.
Joshua P.
5
You get exactly what the pictures show. Place is a great space and really affordable. Getting in was easy. Sonos speakers didn't work for me but I didn't try that hard. Well they worked but only playing whatever when I pressed play on the speaker, the app gave me no control over what it played as it couldn't find them and I couldn't work out how to connect them easily. So if music is super important to your event, maybe bring a back up option. Would book again in the future!
Mia Y.
5
I really love the time renting the studio! The Space is larger than I thought, and the unique design and vintage decorations surprised all the guests. Thank you so much for giving me such a great experience and I can't wait to check out the toronto studio!
SHIVA D.
5
I proposed to my girlfriend here and couldn't have asked for a better space to do this indoors at. The set-up was perfect and looked amazing in person. All of our pictures turned out really well utilizing the plants to add to our background. Communication was on point from Jo's end. Thank you for sharing your space with me.
Taylor H.
5
DJ's spot was perfect. From the cleanliness, open space concept and the ease of check-in, we felt like this was the ideal spot for our photoshoot. A bonus that there are so many well lit and decorated spots to play with. Thank you DJ- I definitely will be back.

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About Vancouver

Vancouver is a city with friendly faces everywhere. Most of its residents are extremely multicultural, with people from all walks of life. This city is also popular with nature enthusiasts and business owners. You will also find students from all over the world who come to Vancouver for their higher education.

The city is known for more than its urban sprawl; it has backdrops of Mount Pleasant, Coal Harbour, and more, making it conveniently located in British Columbia for a corporate meeting or conference room.

Vancouver is a good place to host meetings. The location and people help foster global connections. This makes it ideal for networking events. Vancouver's nightlife and theater provide various options for entertaining clients or team members outside of meeting hours. The many meeting rooms in Vancouver are also useful as event spaces and conference rooms. Hosts can also consider them for a private event.

Meeting Options in Vancouver

  • Audio-Visual Equipment
    Audio and visual equipment rentals in downtown Vancouver and other parts can help with projectors and sound systems. Equipment rentals can be essential for meeting rooms and event spaces. Most of the vendors in Vancouver are experienced in aiding unique spaces. They can ensure the equipment is useful for all events and in multiple locations.

  • Catering Services
    Catering vendors offer meal services throughout Vancouver and the downtown area. These services are needed for office meetings, venues that host meeting rooms, events, and more. Most local Vancouver caterers offer delicious food and beverages. Depending on the amenities available at the venues, they can also offer service. A perfect place for a corporate meeting has good support from local vendors, and is comfortable for guests.

  • Transportation Services
    Hosts should ensure the meeting rooms in Vancouver are close to public transport. If they aren't, they should organize private transport options. Hosting attendees by ensuring access to transportation and amenities will ensure the meeting or conference is successful. Private vehicles offer privacy and comfort between meeting rooms and ensure guests are cared for.

Meeting Vendors in Vancouver

  • Yes Audio Visual
    Yes Audio Visual can help provide the AV rental support for meeting rooms in Vancouver. They understand the requirements of an event space like a conference room or meeting room. An office space usually needs sound system rental, web streaming services, and video projection. They also provide meeting rooms with state-of-the-art comm systems for secure communications. With over 29 years of experience, they are well known throughout British Columbia.

  • Savoury City Catering
    Savoury City Catering can create delicious buffets for vegan, vegetarian, keto, and full-meat requirements. They have a farm-to-table policy, which ensures all the food is freshly prepared for meeting rooms and event spaces in Vancouver. All they need is an ideal space for setup, and they can ensure your meeting room is relaxed and cared for. They are known throughout multiple venues in British Columbia and can ensure your hosting is top-notch.

  • Canadian Craft Charters
    They offer shuttle services to and from various events and venues. No matter the location, from False Creek to downtown Vancouver, they can ensure the guests at your event are comfortable during the travel. They offer safe pickups and drops for corporate event attendees and hotel transfers for business networking activities. They also provide private vehicles for a wedding reception, baby shower, and private party.

Pros and Cons of Meeting Spaces in Vancouver

Meeting rooms and spaces in Vancouver can help you build a brand for your business. Many online and offline businesses prefer renting such spaces for their business activities.

Advantages

  • Conference rooms and meeting rooms should be considered the same as a mini business center. They can work extremely well instead of a costly board room or large meeting room.

  • Many meeting rooms come fully equipped with state-of-the-art technology like smart screens and high-speed internet. This can facilitate effective communication and collaboration during your meetings.

  • Meeting rooms in Vancouver are mostly centrally located and can offer shared amenities. They also provide accessibility for attendees.

Disadvantages

  • Corporate events that require a separate meeting space can be costly to rent. Organizers may have to keep a look at rent per hour for the meeting room.

  • A meeting room location can be noisy or overcrowded. When booking such a space, it is best to ensure it will not disrupt the concentration and focus of guests.

  • Vancouver is known for its heavy traffic. Your guests might face travel-related challenges when getting to the meeting location.

Tips on How to Organize Meetings in Vancouver

Meetings should be planned carefully to ensure plenty of participation. If you plan to host a meeting in Vancouver, there are a few things to keep in mind.

  • State the Meeting Purpose: This is the foundation for a successful meeting. Clearly defining the purpose of the meeting ensures that everyone involved understands its objective; it sets the direction and helps maintain focus throughout.

  • Invite the Right People: If you are the host of a business meeting, look over the attendee list carefully. Ensure you invite all the people who will need to be part of the conference or meeting.

  • Develop a Preliminary Agenda: The agenda helps keep everyone on the same page throughout the meeting. Utilizing the agenda will help with time management.

  • Find the perfect venue: Make use of online platforms that allow you to browse through listings in the Vancouver area. As much as possible, look for a meeting room or office space with natural light, as this is known to boost the mood of your guests.

  • Share Thoughts: Sharing insights with all attendees ensures everyone is on the same page and knows what steps to take for your next event.

Famous Locations in Vancouver

  • Dr. Sun Yat-Sen Classical Chinese Garden
    Vancouver is home to the Dr. Sun Yat-Sen Classical Chinese Garden. It is a Chinese garden built in the 1980s using traditional techniques and materials brought over from China. The garden was constructed to symbolize the strength in relations between Vancouver and Suzhou in China. The garden is known for its beautiful greenery, serene pond, and incredible architecture.

  • Marine Building
    The Marine Building in Vancouver attracts thousands of architecture students from across the world for its Art Deco style. It was once known as the tallest building in the British Empire. Now it is the home of opulence and old-world grandeur. It still has meeting rooms, and event space, a restaurant, and a coffee shop. Visitors can tour the building to see the terra cotta exterior and marine-themed motifs.

  • John Hendry Park
    John Hendry Park, more commonly known to Vancouverites as "Trout Lake Park," is a 67-acre expanse centered around a picturesque lake. The park, once a peat bog, features a freshwater beach where swimming is permitted, complete with lifeguards from May to September. The best part about the park is during winters, the lake sometimes freezes over and becomes an outdoor ice skating rink. Tourists and visitors can skate while clicking selfies to make their trip memorable.