Find Meeting spaces for rent in Vancouver, Canada

Search and book thousands of unique Meeting spaces to rent for your meeting in Vancouver, Canada.
  • 1M +
    Users on platform
  • 463
    Locations in Vancouver, Canada
  • 4.8/5
    Rating on Reviews.io
  • $177 /hr /hr
    Average cost

Top Meeting spaces in Vancouver, Canada

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Frequently Asked Questions about Meeting spaces

Have a question about Meeting in Vancouver, Canada?
  • How much does it cost to rent a meeting space in Vancouver?
    Depending on how fancy the venue is, its size, and its location, renting a meeting space in Vancouver can cost anywhere between $50 and $300 per hour. Be ready to pay a little more for those upscale downtown spots or places near the waterfront. If you want to get the best deals, book ahead of time, which will give you a better chance to negotiate prices.
  • What square footage do I need for meeting spaces in Vancouver?
    The amount of space you need for a meeting venue in Vancouver can change at any time. A good rule of thumb is to give each person about 15 to 20 square feet. Think of this as personal space with some extra room. Check the venue capacity and consider what activities you plan to have.
  • What amenities are typically included in meeting spaces in Vancouver?
    The majority of meeting spaces in Vancouver have Wi-Fi, AV equipment, whiteboards, and comfortable chairs. There is tech support at many venues to make sure your meeting goes smoothly, and some even offer catering. Before you go, don't forget to let them know about any special needs you may have.
  • Which neighborhoods in Vancouver are best for hosting meetings?
    Vancouver’s bustling areas make great meeting locations. Many choose downtown because it is in the middle of everything and is easy to get to by public transportation. Gastown and Yaletown also have a lot of cool meeting spaces that are close to restaurants and coffee shops for those much-needed coffee breaks. If you'd rather meet in a more relaxed setting, Mount Pleasant or Kitsilano are great choices.
  • Is furniture/decorating/cleaning/etc. typically included when you rent a meeting space in Vancouver?
    Talk to the venue manager or owner to know what’s included in your rental fee, but most places offer basic furniture like tables and chairs and free WiFi. If you host the meeting in a restaurant, they might offer catering or food services for an additional fee. Don’t hesitate to discuss with the host before you book if you have specific needs or want a more upscale feel. And don't worry—after your event is over, they have staff to clean the room.
  • Do I need my own production or event insurance in Vancouver?
    Yes. All renters are required to carry Comprehensive Liability and Property Damage insurance with liability coverage of no less than $1,000,000.
  • What protection plans are available for bookings in Vancouver on Giggster?
    Giggster offers Damage Protection coverage that you can add to a booking at checkout. Learn more about Giggster's Damage Protection coverage.
  • What types of locations can I book in Vancouver?
    You can choose from 42 types! Just search for locations in Vancouver at giggster.com, then click 'Filters' to look for something specific.
  • How many Meeting spaces are available in Vancouver?
    Right now, there are 463 Meeting spaces available in Vancouver.
  • What payment methods does Giggster accept for Vancouver bookings?
    You can pay for your booking with a credit card, or with ACH or wire transfer for bookings over $4k.
  • What is the cancellation policy for Vancouver guests on Giggster?
    Refund options vary, based on when the booking is canceled. Learn more about Giggster's cancellation and refund policy.
  • What are the cleaning and safety policies for Vancouver locations on Giggster?
    Now more than ever, your health and safety is our number one priority. We've outlined specific health and safety requirements for both hosts and guests. Learn more about Giggster's COVID-19 Health & Safety Measures.
  • What locations available near Vancouver?
    You'll find up to 42 different types of locations in Vancouver. Just start a search at giggster.com and narrow things down with the 'Filter' option.
  • Is there an extra cost to add more attendees to my Vancouver booking?
    Yes. Pricing tiers are based on group size. For example, if you booked a space for a group of 1-5 for $30/hr, the price per person is $6/hr. Each additional person would increase the rate by $6/hr.
  • How much are average location rentals in Vancouver?
    Rental rates vary with the type and features of the location, but the average rate in Vancouver is $177 per hour.
  • Why should I choose Giggster over other platforms offering rentals in Vancouver?
    Giggster's got your back — and we know our stuff. Our Customer Support team is knowledgeable and accessible, we offer white glove Select service to help you find the perfect location, and we're experts on the unique needs of production teams.
  • What is the price range for Meeting spaces in Vancouver, BC?
    Booking prices vary with the property type, features, and rental length, but generally a 1-hour booking will be in the range of $20 to $2,250.
  • Which Meeting spaces are most popular in Vancouver, BC in 2024?
  • How do I book a Vancouver location on Giggster?
    When you find the right venue, you can connect with the host to get additional info and work out the details. Once everything is all set, you can book and pay for the location in a couple of clicks. Learn more about booking locations.

Reviews for Meeting spaces in Vancouver, Canada

Amy O.
5
Booking with Mitchell was so seamless and easy! He was so quick to help answer any questions and the space itself was functional and fit our needs perfectly.
Emily R.
5
We had the best experience! From the initial communication to amenities of the space (and kindness of the staff!) I cannot recommend this meeting room and team enough. Traveling internationally to meet in a space we'd never been to was a little nervewracking, but Khadija and their team made this a seamless process. We will be back in 2024!
Jeffrey E.
5
Beautiful loft. Great seating area to hold meetings.
Michelle M.
5
Carlos was fantastic to work with. It was amazing to walk into a place all set up with chairs, tables, projector all set as requested.The place is as it looks, beautiful and spacious.
Joshua P.
5
You get exactly what the pictures show. Place is a great space and really affordable. Getting in was easy. Sonos speakers didn't work for me but I didn't try that hard. Well they worked but only playing whatever when I pressed play on the speaker, the app gave me no control over what it played as it couldn't find them and I couldn't work out how to connect them easily. So if music is super important to your event, maybe bring a back up option. Would book again in the future!
Mia Y.
5
I really love the time renting the studio! The Space is larger than I thought, and the unique design and vintage decorations surprised all the guests. Thank you so much for giving me such a great experience and I can't wait to check out the toronto studio!
SHIVA D.
5
I proposed to my girlfriend here and couldn't have asked for a better space to do this indoors at. The set-up was perfect and looked amazing in person. All of our pictures turned out really well utilizing the plants to add to our background. Communication was on point from Jo's end. Thank you for sharing your space with me.
Taylor H.
5
DJ's spot was perfect. From the cleanliness, open space concept and the ease of check-in, we felt like this was the ideal spot for our photoshoot. A bonus that there are so many well lit and decorated spots to play with. Thank you DJ- I definitely will be back.

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Find Meeting spaces in Vancouver, Canada

With a bustling seaport, inspiring nature, friendly locals and a thriving multicultural society, Vancouver is the perfect spot for your next corporate event. Whether you are after a stylish open space in downtown Vancouver or a scenic venue in Stanley Park, Vancouver offers a fascinating number of event spaces you can use to impress your audience, team, clients or business partners.

Given that there are multiple listings on Giggster, you're guaranteed to find an event space in Vancouver that will help make your meeting, seminar or conference a success. And that's not all! With hundreds of budget-friendly options, you can also save money on your next big corporate event without giving up on your hopes and ideas.

Think of how convenient it will be to book a spacious and fully equipped meeting room with natural light in downtown Vancouver or a two-level loft in Gastown with versatile space ideal for business meetings, seminars, workshops or team-building activities.

Whatever the purpose of your meeting, with Giggster's carefully curated listings, you will find the one that suits you the best and makes a long-lasting impression on all attendees.

Why Choose Giggster for a Meeting Location in Vancouver

Located in British Columbia, Vancouver is the third-largest city in Canada and one of the best places in the world to live, study, and work. That said, Vancouver has no shortage of event spaces, even if they are used for meetings or other work social events.

  • Looking for a fully equipped meeting room with high-speed internet, chairs, tables and all the necessary amenities and facilities? Use Giggster to book meeting rooms in Vancouver that not only have everything you need for the event to run smoothly but also have easy access to shopping, dining, attractions and landmarks.

  • Many businesses in Vancouver, BC, opt for black-tie venues for networking events. Planning a special formal meeting to impress your new clients? There are many ways to make an impression, and that includes the right event space. Whether it's a museum or an art gallery in Vancouver's Arts District, a luxury hotel in downtown Vancouver or a penthouse on Robson Street, you can't go wrong with the amazing selection on Giggster.

  • Rooftop gardens are increasingly becoming a popular meeting space. Many of the bars, restaurants, and luxury hotels in the city offer rooftop terraces with amazing views of the city skyline. These scenic patios provide an inspiring ambiance for any event and are sure to impress your colleagues, especially if you top it off with an exquisite formal dinner.

  • Outdoor meeting spots in Vancouver are excellent choices for team retreats, workshops, company picnics, large-scale corporate events, and more. Choose from the many historic mansions with gardens and lush lawns, modern villas with swimming pools and sports courts, or book meeting rooms in a mountain villa with stunning views of the Pacific Ocean.

463 Amazing Meeting Locations in Vancouver

Exceptional Variety & Quality: From bright and modern corporate offices in the heart of downtown Vancouver to cozy craft breweries on Robson Street to industrial warehouse event spaces in Kitsilano or Gastown, Giggster's 463 conveniently located meeting spots let you choose the perfect location for your upcoming event.

Hassle-Free Booking: Use our easy-to-navigate platform to book amazing meeting venues for prices starting at just $20/hour. Quickly find the location you prefer by narrowing your search according to the rental price, meeting room type, capacity, amenities, facilities and more.

24-Hour Free Cancellation Policy: Sometimes events get cancelled or postponed. When you book with us, you don't have to worry about losing money if that happens. Thanks to our free cancellations up to 24 hours before your rental time, you are covered should such an incident occur.

Platform Protections: Giggster offers add-on insurance protection packages, including damage and liability protections, making it easy to book meeting spaces like Beautiful And Inspiring Workspace.

Pros and Cons of Meeting Locations in Vancouver

Vancouver offers a strong business-friendly environment, which makes it easy to find venues for business meetings, conferences, training sessions, team-building, and other gatherings. There are many more reasons to host your next big event here, from the scenic outdoors to the pleasant year-round weather to the diversity and variety of business vendors. However, you could also encounter some obstacles.

Advantages

  • Vancouver's convenient location by the Pacific Ocean, surrounded by the North Shore Mountain Range, allows for pleasant weather year-round. The lovely weather provides opportunities for a variety of outdoor activities and events, including corporate events, team-building activities, and professional and social events.

  • Vancouver has the best and most efficient public transit system in Canada, covering land and water. The TransLink system provides convenient access to any part of Vancouver.

  • The coastal city is also known for its rich history and culture, offering fascinating backdrops for any event. Hosting your corporate event in Vancouver gives your guests a chance to explore historical sites and landmarks like the Gastown neighborhood, Pearson Air Museum, Fort Vancouver National Historic Site, and more.

Disadvantages

  • Vancouver is the most expensive city in Canada, and the cost of living in Vancouver is very high. This could be an issue if you are hosting an event on a budget yet looking to book large meeting spaces or conference rooms in the heart of downtown.

  • Despite the efficient and convenient transit system, traffic congestion and careless drivers are a common sight in Vancouver, BC.

  • Vancouver has the highest gas prices in Canada, making driving a car a luxury. Add to that the expensive parking lots, and you'll find yourself using public transport more than you'd want to.

The Best Type of Venue for Your Meeting in Vancouver

Vancouver offers many amazing locations to host your meeting. Whether you just need the space for training sessions or fancy a location with easy access to landmarks, shopping, and entertainment, Giggster allows you to pick from an excellent selection of 463 listings.

Restaurants and Cafes – Casual Space with the Necessary Amenities. Diners, especially ones with low noise levels, are often used for meetings. Pick a restaurant that has private rooms for corporate meetings or rent the entire space for business meals with larger groups.

Private Villas & Mansions – Impressing and Intimate. Given their unique scenery, large size and luxurious feel, Vancouver villas and mansions are in high demand for meeting events.

Outdoor Space – Inspiring Locations. Impress your audience by booking a beach club, a country club, or a Chinese garden for your upcoming business event. With so many scenic outdoor spaces in Vancouver, BC, you can easily get inspired and leave a mark on all attendees.

Warehouses – Can Accommodate Large Audiences. Most warehouses offer a blank and versatile space that can accommodate a diverse range of events. From formal business meetings to company celebrations and more, warehouses make an excellent venue.

Conference Rooms – Professional Workspace to Get Things Done. If you want to keep things neat and professional, a fully equipped conference room overlooking downtown Vancouver is the perfect choice. From a stylish boardroom in Coal Harbor to spacious and flexible meeting spaces in Gastown, on Giggster, you'll find the event space and location to suit your needs and preferences.

How To Plan a Meeting in Vancouver

Hosting a business meeting in Vancouver requires extensive planning. Consider these ideas for smooth event planning and realization.

  • Find the Right Venue – When scouting for the perfect meeting location in Vancouver, take into account factors like convenient access to transport, size and seating, amenities, technology and more. On Giggster, you can easily narrow your search by selecting the preferred features, and you will find the perfect 463 conference room in no time.

  • Pick the Right Attendees – Unless you're hosting a small meeting for your team where it's easy to decide who to invite, large-scale corporate events are more than just filling seats. Ensure your event is productive by identifying meeting participants who have the necessary skills and knowledge to contribute to the agenda and increase the efficiency of the meeting.

  • Prepare the Conference Room Setting up the stage for a successful meeting requires as much effort and planning as creating the meeting agenda or the invitation list. Ensure you have all the necessary equipment for the event to run smoothly. Think chairs, tables, A/V equipment, projectors, blackboards, meeting material, coffee/tea stations and much more.

  • Follow Up – If you want to keep your attendees engaged long after the meeting is over, follow up with each individual afterward. This way, you let people know that you are invested in moving forward and open to suggestions, reviews and different perspectives. By following up with your audience, you build trust and long-lasting relationships.

How to Save Money on Your Meeting in Vancouver

Vancouver is expensive, but it's possible to host a successful meeting without breaking the bank.

Take advantage of discounts, promotions and packages.

To cut costs, opt for conference rooms with inclusive bundles. Some meeting facilities in Vancouver offer inclusive packages that include A/V equipment, meeting planners, in-house catering services, discounts on out-of-season bookings, and more which not only saves you money, but time too.

Prioritise meeting venue location.

Choosing a meeting space in a convenient location is a cost-effective option. You and the attendees don't have to spend a fortune on transport. Besides, when the conference room is in a central location with easy access to shopping and dining, you can expect a great turnout.

Be flexible on your meeting date.

Most conference facilities in Vancouver offer discounts if you book in off-peak periods. If your event is not time-sensitive, you can save money by being flexible about alternate dates.

Vancouver Meeting spaces with Giggster

Planning and executing a successful conference or meeting can be challenging. Start by finding the perfect location for your next big event in Vancouver on Giggster. From versatile meeting rooms in the suburbs to spacious mansions and luxury penthouses in the city center, we have meeting spaces for every budget and need.