Find Meeting spaces for rent in Chicago, IL

Chicago, the Windy City, has every type of meeting venue that one can possibly imagine. Whether it is a polished executive boardroom in the River North area or a quirky space in the West Loop, Chicago’s meeting venues are businesslike yet thoroughly infused with Chicago’s spirit.

Whether you are planning a board of directors’ meeting, a company dinner, or a conference that would gather hundreds of participants, you will easily find a suitable venue in the city that also fits within your budget.

Through searching for meeting space in Chicago, Giggster offers only high-quality selections, including small meeting rooms and meeting venues for hundreds to thousands of people. From Chicago Ave to the West Town neighborhood, one can rent a space that is functional and stylish at the same time. This is the perfect place to find and rent outstanding conference and meeting rooms in this dynamic city.

Why Choose Giggster for Meeting Spaces in Chicago

When choosing meeting venues in Chicago, the Giggster app has one of the most comprehensive venue lists, suitable for various business meetings. You'll find exploring and booking a venue on our platform fun and convenient—even if you're pressed for time.

• Giggster presents only the best-looking and most practical event venues in Chicago so that your small meeting or large conference looks as professional and polished as possible. Especially if you have VIP guests coming, you would want to impress them with a place that looks great.
• Our listings range from modern glass buildings in the business district of Chicago to historical lofts in the Western suburb area of Chicago known as the West Loop. With Chicago being a major metropolitan area, you won't run out of conference rooms to choose from—in fact, you'll find it challenging to choose only one!
• A lot of venues in Chicago are already equipped with modern and efficient AV systems and internet connections, which are crucial for any contemporary business conference. This is one less thing for you to stress about since you won't have to look for third-party equipment providers anymore to complete your meeting setup.
• Renting conference rooms can be intimidating, especially in a big city like Chicago. But don't let the big city scare you! We have a wide variety of affordable meeting spaces to choose from so even small teams and independent contractors can take advantage of professional-looking venues.

Transform Your Meeting in Chicago Starting at Just $20/hour

Exceptional Variety & Quality: Find your perfect meeting location in Chicago out of 544 venues, which vary from private board rooms to huge conference complexes. Whether you are a small-scale company conducting a team briefing session or a large corporation organizing a meeting for the whole company, you will easily find a place that enhances your meeting experience.

Hassle-Free Booking: To help you find the most suitable venue to host your meeting, our website is designed with a simple UI packed with features, so you can quickly and selectively search venues that fit your preferences. Now you can filter listings according to price, see what features are available, and check which activities are allowed inside (meeting, production, etc.).

24-Hour Free Cancellation Policy: We acknowledge that plans change, and we don't want to bog you down with inflexible policies. That’s why we have a flexible 24-hour free cancellation policy for the venue you booked, making your decision worry-free. Reserve your locale knowing there are free cancellations for bookings canceled within 24 hours of confirmation, provided the booking is made at least 48 hours before the event.

Platform Protections: In addition to getting an amazing location, like this Mid-Century Modern CreativePhoto/Production Studio, there is absolutely no risk when you book with Giggster. Our optional protection packages cover important items like damage and liability. We'll even cover against interruptions you weren't prepared for.

Things to Consider for Your Meeting in Chicago

While Chicago is a prime location for hosting a meeting of any size, there are still a few drawbacks that you need to keep in mind so you can prepare for any issues early on during your planning.

Advantages

• Chicago is in a central part of the country. With two major airports—O'Hare International Airport and Midway International Airport—it would not be hard for people to get there.
• Many locations are available for hosting a meeting, starting with the standard conference space and up to the historic warehouses and roofs.
• With a well-connected transport network, Chicago offers visitors a quick and efficient way to access event venues and accommodation facilities.
• Chicago remains a center of cultural dynamism to offer business group meetings as well as numerous activities for team-building events.

Disadvantages

• There is a high rate of traffic congestion, most especially in the morning and in the evenings, thus incurring a long travel time.
• Often, the weather remains very unpredictable, especially during the winter season, which may hamper movement.
• Venues in prime locations are expensive, especially at peak business periods; hence, they may be fully booked. To avoid this, make sure to research venues in advance and book them as early as possible.
• Technological restrictions may apply to delicate historical buildings to ensure the environment remains intact and reduce the risk of hazards.

The Best Types of Meeting Spaces in Chicago

Chicago has many unique meeting places available, and they can indeed accommodate all kinds of brainstorming sessions, whether small or large. Here's a guide to help you choose the right venue for your event.

Hotel Conference Rooms – Elegant and Convenient Spaces. Most luxury hotels provide business-like facilities for meetings, conferences, food, and even lodging, as seen in the Waldorf Astoria Chicago.

Corporate Event Centers – Everything You Need. Specifically built for business meetings, these are usually equipped with modern technology and can host many people at once.

Co-working Spaces – Intimate Collaboration. These are ideal for organizing small meetings or workshops because they afford the participants a more informal setting where they can easily discuss ideas.

Historic Venues – Old Meets New. If one wishes to embrace their heritage, there are several opportunities to lease space in genuine historic buildings in Chicago. These are known structures that have been updated with present-day technology and comforts, while still retaining their original architecture.

Waterfront Venues – Scenic Views. There are several meeting spaces in Chicago with viewing balconies overlooking Lake Michigan. These are ideal for those who want to be surrounded by a relaxing environment while brainstorming.

University Facilities – Affordable and Professional. Several of Chicago's accredited institutions lease out conference rooms and spaces and, therefore, create an academic environment.

Restaurants with Private Rooms – Informal Yet Still Functional. Widely suited for mixing business with pleasure, many restaurants in Chicago have private dining rooms that can be used for meetings.

Loft Spaces – Modern Elegance. Areas like River North and the West Loop are quite famous for these kinds of spaces, which create a modern atmosphere for meetings.

How to Plan Your Meeting in Chicago

Meetings are a normal routine in business organizations. Especially for big meetings and conferences, they need to be planned carefully to be efficient and produce results. Here are some points you need to remember if you're going to plan a meeting:

Location – When selecting a site, some of the issues you need to consider include traffic density, parking space, and space to house people. Some of the top choices are West Loop, River North, and other commercial hubs such as CBD.

Assess Your Technology Requirements – Establish if the chosen place offers Wi-Fi and other related equipment. These are essentials especially given that a majority of the current meetings incorporate some form of technology.

Plan Catering – As you probably know, Chicago is well-known for its food. It might also be useful to ask about local caterers to offer the attendees a taste of the city. Examples of delicious and filling dishes in Chicago are hot dogs, deep-dish pizza, and horseshoe sandwiches. Your guests will appreciate being fed and refueled during the meeting.

Organize Transport – If your guests are coming from out of town, Explain how people can get to and from the event venue considering the types of transport in Chicago. You can also look for transport companies and negotiate group discounts.

How to Save Money on Your Meeting in Chicago

While Chicago offers world-class meeting spaces, there are several strategies to keep meeting room costs in check:

Book during off-peak times.

Depending on the time of the year, try to organize the meeting during off-peak seasons or from Monday to Thursday to be offered reasonable prices in venues.

Opt for all-inclusive packages.

It must also be noted there are venue packages that may include catering and audio-visual services which could be cheaper than booking them individually.

Explore neighborhoods beyond downtown.

Establishments that are located in places such as Logan Square or the West Town will possibly have affordable prices.

Don't be afraid to negotiate!

Do not hesitate to haggle for the prices especially when booking the rooms for a long-term stay or if you're a re-visiting client.

Consider university venues.

When it comes to booking meeting venues, many universities in Chicago are usually very cheap, but they provide the best facilities for use.

Look for free amenities.

Many places provide complimentary internet, parking, and/or simple sound and lighting equipment that can already cost you a considerable amount.

Will your guests stay overnight?

If you're hosting a multi-day conference and your guests require a place to sleep, try to arrange a group rate with a hotel. You can also book a venue with Giggster that has bedrooms for overnight stays, like this Mid-Century Modern CreativePhoto/Production Studio.

Chicago Meetings with Giggster

Giggster has a diverse list of meeting venues in Chicago ranging from modern conference meeting venues to creative event venues. If you’re organizing a small board meeting or a large corporation event, we can help you in choosing the appropriate event space in Chicago. Begin your search for Chicago’s premier meeting venues now and level up your next corporate event!