Find Conference Room spaces for rent in Chicago, IL

About Chicago

Chicago is a bustling metropolis celebrated for its architectural marvels, expansive parklands, and as a hub of commerce and industry. Notably, Chicago's significance extends into the realm of professional gatherings and knowledge exchange, thanks in part to its array of well-equipped meeting rooms and conference spaces.

The city's commitment to facilitating professional development and networking is evident in its plethora of meeting room rentals and conference rooms. These venues are designed to cater to a wide range of events, from intimate corporate meetings to large-scale international conferences, making Chicago a preferred destination for organizations worldwide.

Chicago ensures that each conference room and meeting space is equipped with state-of-the-art technology, thereby enhancing the productivity and experience of its users. Chicago meeting rooms not only offer functional spaces but also embody the city's rich legacy of progress and community.

Conference Room Services in Chicago

You'll find plenty of services that can help you set up your corporate meeting room and make your Chicago event space just right.

Equipment rental
Holding a conference implies needing a lot of equipment, and you can find all of it in the Windy City. Whether you need printers and scanners, laptops, tablets and smartphones, or just chairs and tables, you won’t have to stress about it at all.

Transportation
Punctuality is a must when it comes to holding a conference, and, while public transport in Chicago is great, it might not work with your schedule. To remedy that, you can rent yourself a car and go at your own pace. If you have attendees coming from the O'Hare International Airport, they can enjoy the trip in a charter bus, a van, or even a limousine.

Audiovisual
It’s all about presentation, and having that little bit of technological boost can definitely bring it up to another level. Rent projectors, cameras, monitors, and even VR headsets to truly showcase everything your corporate event is about.

Caterers
Every conference is a lot of work, so catering services cannot be neglected if everyone’s to stay concentrated for the whole event. You can have a customized menu just for your conference, and there is a great number of restaurants that deliver food. There are vegan and gluten-free options, as well as exotic, classic and completely unique meals that can only be delivered by the caterers in Chicago.

Attire
It is important to be dressed immaculately when holding a conference. Whether you prefer a classic and sharp or a modern and bold silhouette, you will definitely find something to your taste in one of the many shops in Chicago. If you want to stay on a budget, you can also rent an outfit, as well as accessories.

Conference Room Planning Companies in Chicago

Marquette Avenue Events
With almost two decades of experience, Marquette Avenue Events can help in procuring a venue, planning food and beverage, and securing audio-visual equipment. They can also deal with marketing giveaways as well as securing rentals and managing print materials.

Tracy Fisher Events
At Tracy Fisher Events there is a great variety of services you are being offered, starting from the essentials like vendor contracts, décor, menus, and invitations to the more specific like security, seating, and name tags. Whatever personal touches you might want to add, they will accommodate.

Paulette Wolf Events
This company has over forty years of experience and has worked with brands like Nike, Disney, and Mercedes Benz. They organize events both big and small and some of the services they offer are budgeting, vendor sourcing, food and beverage operation, as well as the technical parts like sound and lighting.

Pros and Cons of Planning a Conference in Chicago

Chicago, with its iconic skyline and vibrant neighborhoods like River North, West Loop Gate, and West Town, presents a compelling location for conferences. The city's scenic parks like Millennium Park and the majestic Lake Michigan offer a perfect setting and backdrop, making it a venue strongly recommended by many.

Advantages

Scenic Locations
Millennium Park and Lake Michigan provide a perfect setting, ensuring a memorable experience for attendees.

Variety of Venues
From upscale hotels in River North to unique event spaces in West Loop Gate, you'll find plenty of meeting spaces that can host small business meetings or large corporate events.

Transport Accessibility
Chicago's extensive public transport network makes navigating the city convenient for attendees.

Rich Cultural Atmosphere
West Town and other neighborhoods offer an enriching cultural experience with their art galleries, museums, and restaurants.

Strong Business Environment
Chicago's status as a commercial hub facilitates networking and business opportunities for conference attendees.

Disadvantages

Weather Variability
Chicago's weather can be unpredictable, potentially affecting outdoor events and travel plans.

High Demand for Venues
Popular locations like River North can be booked months in advance, limiting options for last-minute planners.

Cost
Hosting a conference in sought-after areas like West Loop Gate can be expensive due to high venue and accommodation costs.

Traffic Congestion
Despite good public transport, traffic congestion can impact travel times within the city.

Seasonal Crowds
Major tourist attractions and neighborhoods near Lake Michigan can get crowded, especially in peak seasons, possibly detracting from the conference experience.

Famous Locations in Chicago

Try to find your conference room venue near these fantastic Chicago attractions to have a bit of fun after your very important event.

Willis Tower
Counting over one hundred stories, you'll get to see a sprawling view of the city from the top of this Chicago high-rise. In fact, whether you opt to step onto the infamous 'ledge' to see the city under your feet, or take a photo from down below, you'll have a post-conference blast at Willis Tower, the tallest building in the city.

Lincoln Park
Home to the Lincoln Park Zoo, The Alfred Caldwell Lilly Pool, Lincoln Park Conservatory, and a few other museums and beaches, you'll find plenty to see at this stunning attraction. It’s a whole world of its own, an oasis made for relaxation and enjoyment after a hard day’s conference.

The Magnificent Mile
Running from the Chicago River to Oak Street in the Near North Side, the Magnificent Mile is a stretch of upscale tourist spots adjacent to downtown Chicago. It's an amazing place to shop, eat, stop, and see, with plenty of places to visit, including dozens of historic landmarks, galleries, museums, and restaurants.